Quanta recruits Annodata to secure business data in end-to-end IT Solution.

Quanta approached Annodata to provide a full consultation on its printing requirements. Annodata conducted an analysis of Quanta’s print requirements and concluded that a fleet of Kyocera multifunctional devices (MFDs), tied together with the Kyocera Net Manager application would meet Quanta’s requirements. 

The Print&Follow element of Kyocera’s Net Manager ensures that documents are not just sent to a device and printed, and then left lying on the printer available to anyone to see. Files are sent to the secure Kyocera server that all the devices in the office can access and the document can then be printed from any free device. This helps reduce printing queues and increases the overall security of documents, as the device does not release the document until the sender has logged in and selected it for printing. The Kyocera Net Manager solution also enabled Quanta to set specific permissions for colour printing. To reduce the amount of colour printing, and therefore the cost, Quanta established permissions that set the default print option as black and white, which could then be changed to colour by certain users. It also defaulted emails to be printed in black and white, to ensure that any small elements of colour did not mean that the cost of printing that page went up significantly.

Andrew discusses the solution: “When Annodata demonstrated the solution to us at their Reading showroom it was clear that it was exactly what we needed. The customisation capability of the Kyocera Net Manager really stood out to me as something that would benefit our users. It enables them to add the settings they use most frequently, which ensures that when users log into a device, they can instantly select where they want a document to scan to, whether that’s their email account or a specific folder. Most important to us, however, was the spirit of partnership in which Annodata wanted to work with us. The team really took the time to understand our needs and the challenges we were facing.

“While we were working with Annodata to specify the print solution, we were also looking to integrate a robust disaster recovery and business continuity solution into our IT estate. Annodata was able to take this service on as well, providing us with a reliable, marketleading service from Datto, to ensure that all our sensitive and business critical data will be backed up and accessible should anything go wrong. As a fast-growing business, it is immensely helpful to have a single provider delivering a range of services.”