Employee File Management
Annodata enables HR departments to better manage employee files, equipping personnel with secure, instant access to information.
Managing employees throughout their career
With our solution organisations store employee documents electronically in one central location, reducing the time spent searching for content while increasing security and supporting compliance initiatives.
Consolidation
consolidate documents and data on a single platform to give HR departments one system to navigate
Digital Transformation
Digitise all critical content — paper, electronic forms and data
Security
Role-based security
Error Reduction
Reduces manual intervention and human errors
Increased Automation
Automate workflow processes and approvals
Increased Compliance
Strengthen compliance and automate document retention
Full Auditability
Complete audit trail due to a transparent process flow
Save the environment
Remove the need for paper-based documents.
Reclaim staff time by managing content electronically.
Our solutions enable HR to capture and store employee documents electronically, irrespective as to whether they’ve been received as a scanned document, or by fax or via email.
Organisations eliminate the need to manage multiple, paper-based copies of documents, reducing associated
costs and process delays while ensuring that confidential employee information is secure.
Because the system connects with an organisation’s HR
information system (HRIS), employee documents and data
can be retrieved without leaving familiar interfaces. And
by oering instant access to information via preferred applications, training requirements are minimised and the HR team can provide a better service by rapidly responding to employee requests. With less time spent managing files,
the focus can shift to the delivery of high-value initiatives such as employee retention and professional development.
Eliminate forms and create transparent, faster processes electronically.
Managing employees throughout their career with your organisation is a vital element in the success of any business or public-sector body. Our solutions help you achieve your goals by reducing the administrative burden involved.
The automation of routine tasks and workflows typically save significant amounts of time and improve accuracy, whilst the digitisation and storage of documents and other content in secure, managed repositories are crucial to support HR processes such as evaluations, holiday requests and forms based tasks.
With our solutions, time-consuming and error-prone processes are automated, allowing for fast and accurate routing and tracking, so HR management is seamless, secure and fast
Ensure security of critical employee documents and data.
With all documents and associated content managed digitally, organisations can ensure that critical employee information is secure.
Rather than creating separate files to maintain confidential employee information, organisations store all content in a managed, secure location. By controlling access and rights to read/write/copy/extract information, organisations have peace of mind knowing that only authorised personnel interact with employee files and data.
The system also tracks document activity and provides a full auditable history of every action, further increasing employee accountability.
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Why Annodata?
The breadth of our portfolio means we can provide end-to-end managed services right across IT infrastructure.
We provide peace of mind with a complete solution to meet your needs.
We design, deploy and optimise the system to fit your business requirements.
Technology is constantly upgrading, and it’s not always easy to keep up with the changes and define the best working systems for you.
That’s where our expertise comes in.
